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Wednesday, June 19, 2024

Increase File size limit of Outlook PST Files 

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What are PST files used for?

PST files are used as a backup, allowing users to store and transfer email information independently. They can store email information independently. The OST files serve the purpose of Exchange accounts in offline mode, on the other hand, PST acts as a local storage solution for various email account types in Microsoft Outlook. You can easily convert OST to PST file by using Sysinfo OST to PST. The tool can also convert files to other formats. It is compatible with all the versions of Microsoft Outlook.

Need to increase PST file size limit

When the users of Outlook exceed the file limit size, users start facing email issues. Outlook shows an error message like ‘Outlook data file at maximum size’. To address this, you can choose either the manual method. Usually, the manual method is tedious and difficult to follow. Also, the data can be corrupted if any step goes wrong. So, you can use the automatic method also to increase the size limit. A tool can efficiently compact and split large PST files.

When Outlook’s PST file hits its size limit, users face email issues. The need to increase the size limit arises when email functionality is hindered or errors emerge due to the file reaching its maximum capacity. Error messages like ‘Outlook data file at maximum size’ may occur. To address this, manually increase the PST file size using the provided steps. Alternatively, preemptively reduce the PST size. An Outlook Repair toolkit efficiently compacts and splits large PST files. The need to increase the size limit arises when email functionality is hindered or errors emerge due to the file reaching its maximum capacity.

Common Issues of Oversized PST Files

  • Outlook will not respond as the size of the file is large.
  • Delay is sending and receiving emails through Outlook.
  • Desynchronization of data.

Manual methods to increase the size limit of PST files 

1. Microsoft Outlook Data File compacting :

This is the straightforward method to address the ‘Outlook data file has reached the maximum size’ error. This process involves removing unused space and eliminating redundant information, thereby reducing the overall size of the data file. To execute this:

  • Open Outlook and Navigate to Account Settings
  • Select the  Data Files Tab, Choose the file you would like to compact.
  • In Outlook Data File, click on  Compact Now.

2. Clean Up Old Outlook Items:

Archiving old emails is an effective manual solution to reduce the size of the Outlook data file. By moving older emails to a separate PST file, this process helps keep the main data file within manageable limits. Follow these steps:

  •  Open Outlook and Access Clean Up Tools:
  •  Launch Outlook and click on the File menu.
  •  Under the Info tab, find Tools and select Clean Up Old Items.

 3. Configure Archive Settings:

  • In the Archive window, choose the option to ‘Archive this folder and all subfolders.’
  • Select your email account and set the date for items to be archived.
  • Click OK to initiate the archiving process.

The Best Method To Increase the Size Limit 

The Syinfo PST Compress and Compact Tool provides a solution for efficiently managing large PST files. Its built-in splitting function allows users to divide substantial OST files into multiple PST files of specific sizes, like 1GB, 2GB, 3GB, and more. This feature ensures optimal organization and prevents issues related to oversized files in Outlook. Its versatility extends to supporting all versions of Exchange/Outlook OST files. Users can confidently download the tool, assured of 100% security, and effortlessly navigate the process of splitting OST files according to their preferred size preferences, enhancing overall data management efficiency.


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