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Monday, April 22, 2024

Print Services For Your Organization: 4 Reasons Why You Need Managed

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Although managed Print Services (MPS) have been around for a while, there is no doubt that they have evolved significantly in the past few years. This is due to the office technology industry’s constantly changing and evolving nature. Today, MPS allows businesses to optimize their document management and printing processes. This, in turn, saves them countless hours and multiple headaches that come with managing print fleets.

Print Services

The best part? MPS has become widely available, allowing more businesses than ever to reap the benefits of managed print services. If you’re wondering how MPS can help your specific business grow, here’s a list of four reasons you need managed print services for your organization.

You can save money every month by doing this.

This is one of the biggest benefits of switching to an MPS agreement. Monthly printing costs can quickly add up whether we’re talking about maintenance, usage, support, or replacement. The more you use your printers, the more it costs to repair and maintain them. And the more devices your organization works with, the higher the costs to store, maintain and use them.

By using an automated system to maintain your devices, you can do so at large instead of individually. This is because an MPS connects all the devices in your organization. Then, it uses a monitoring system to keep track of your printing needs. This, in turn, ensures you always have printer supplies and that all the hardware is replaced on time. What’s more, by using MPS, you don’t have to worry whether your hardware meets your organization’s needs. You also won’t be paying for the equipment and hardware you don’t use, saving significant money in the long run.

It can boost your productivity and efficiency.

Besides helping organizations save money, using MPS also saves its employees a lot of time. Scanning, faxing, printing, and copying are printer-related tasks that are more time-consuming and frustrating. This is especially true if they use old hardware or rely on software with poor configuration, toner and ink cartridge replacement, and addressing device malfunctions, which can also be time-consuming.

By relying on managed print services, organizations can enable their staff to focus on other important tasks and let the MPS identify and fix these problems. An MPS vendor will also conduct an assessment to determine your organization’s printing needs. In doing so, they’ll identify the solutions that are non-efficient and replace them with better-performing ones. This will help organizations optimize their printing, positively affecting their efficiency and productivity.

It helps increase information security.

Depending on the industry you’re in, you may be handling sensitive data. Printing such information can pose a security risk, requiring extra caution. One way MPS can help organizations mitigate security violations is by assessing their individual needs and security.

After that, they’ll provide you with printer software, servers, and access management that fit your needs. For instance, they may include individual user accounts and require users to log in before using printers. They may also offer insight into the print history and let you create print queues. This, in turn, makes it easier to track what’s being printed while preventing individuals from printing and accessing sensitive data. By monitoring your printing systems, MPS experts will help improve information security while boosting your production time by taking on particular responsibilities (cartridge replacement, printer malfunctions, etc.) of you.

It allows you to reduce your environmental impact.

The environmental impact of wasteful printing may have been the top concern for many businesses just now. However, things are changing, and with increased environmental consciousness, more organizations are striving to reduce their carbon footprint.

For many, managed print services are vital in their printing workflow. The monitoring system included in the MPS package allows organizations to track their environmental impact easily. This allows them to identify ways of conserving resources, be it through reducing margins, duplex printing, or some other tactic for reducing paper, toner, and energy waste.

Wrapping up

Looking at the above reasons, it becomes clear why managed print services (MPS) are gaining popularity quickly. From potential cost savings to increased productivity levels to carbon footprint reduction, using managed print services comes with a long list of benefits, and getting in on these benefits starts by partnering with a reputable MPS vendor who will expertly handle all your printing-related needs.

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